how to plan a summer event

We asked two top event planners

Summer is in the air and event season is about to be poppin’!

So, we interviewed two top event planners – Burns & Madsen and EKS Events – to find out everything we need to know for summer event season.

We got the best insider advice, pro tips, and industry secrets on how to plan an amazing summer event from these talented planners. Here’s what we learned…

Planning ‘Hacks’ to Ensure a Smooth Day

According to EKS Events’ creative director Jordan Matthews, the key is in organization. Planning, budgeting, delegating, and outsourcing are a MUST for a smooth event day.

She told us to “come up with an event agenda with all of your events and how you imagine the flow of each event. Include equipment rentals, entertainment and audio visual needs, transportation, welcome bag delivery, hair, makeup and spa treatments, event set-up and start times, cocktail hour, dinner service, any toasts or speeches, and anything else you are planning.  This will help you when you create your budget!”

“Secure vendors early and in writing, always have a solid rain plan, and you can never have too many bathrooms.”

These are the top three things Jason Burns, president and co-founder of Burns & Madsen, concurred, he plans for to make any event smoother.

Industry Secrets

Beyond the not-so-secret but rather smart tip to save yourself time and stress by hiring an event planner, perhaps something less know is that hiring an event planner can actually save you money.

Yes, you heard us right. Hiring a professional planner can save money because of the expertise they bring to the table, making things much more efficient. Planners work hard to establish solid relationships with local vendors, ensuring your special day is efficient and has the best people behind it.

For example, Jason Burns knows all the secrets of Aspen like that  “Dolce and Gabbana has a full bridal selection in the Aspen store for any last minute needs.” Good to know!

Choosing a Planner

Choosing the right event planner for you is one of the most important decisions you’ll make for your event. From personality to expertise to style, this is nothing to take lightly. Set up an interview and meet with planners before making the final decision.

At EKS Events, they believe that an event should represent you and your personal style.

No detail is too small to incorporate your personality and shared life experiences, so we take your ideas and favorite things and turn them into a celebration that will not only wow your guests, but will tell the story of who you are.

Burns & Madsen offer the unique ability to listen calmly and bring a family together, even when they start with different ideas about how something should look and/or flow.

It’s my sixteenth year planning weddings, so I’ve seen just about everything and strive to provide a peaceful calm in any wedding storm.

About the Planners

Burns & Madsen

Burns & Madsen (formerly DL Event Planning) is a wedding consulting, event planning, and event design company based in Aspen, Colorado, specializing in celebrations in both Aspen and Kauai, Hawaii.

With impeccable taste & unbounded creativity, Jason Burns and his team of experts will work with you to organize and create a one-of-a-kind, flawless celebration. From weddings and mitzvahs to corporate retreats and fund-raisers, we will ensure that no detail is overlooked while you enjoy the experience of a lifetime!

Facebook: burnsandmadsen
Instagram: burns.and.madsen

Burns & Madsen is now booking for Summer 2018, offering only a limited number of free consultations. Get in touch now!



EKS Events

EKS Events is a full-service event planning and coordination firm committed to fulfilling the unique style and individuality of each client.  Specializing in parties, weddings and corporate events, EKS Events can arrange it all for you — florists, entertainment, photographers, caterers, accommodations and transportation — while effectively managing the financial details.

Instagram: eksevents

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